Document Management

System to manage your document and all other files within your organization

What is Document Management?

Document management can be defined as a concept of systematic way to track, store and manage your document and files within organization. An organization without proper document management policy will lead to a chaotic way to handle incoming document, outgoing document and even document creation, document searching, document retrieval and document archiving process.

Document Management System (DMS) is an computer based system that store and organize your documents.

Document Management System can be divided in two flavours,

  1. "Physical" Document Management System is a computer system that helps your organization to manage your physical document (aka hardcopy document or paper document) collection. This DMS manages your document warehouse, document racks so anyone who needs this document will exactly know where to retrieve this document.

    Today most DMS vendor and professionals use Physical Record Management or Document Library System to refer this DMS type.

  2. "Electronic" Document Management System (aka EDMS) is a computer system system that helps to organize your digital document. User who need a document will search and retrieve the document electronically via their computer. This type of DMS commonly use in an organization that uses documents as their "bloodstream", such as banking & finance industry, oil & mining industry, life science industry.

Enterprise Content Management

Electronic Content Management is a term that coined by Association for Information and Image Management that evolved from late 2005

Enterprise Content Management (ECM) is the strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM covers the management of information within the entire scope of an enterprise whether that information is in the form of a paper document, an electronic file, a database print stream, or even an email.

In a simple term, Enterprise Content Management can be defined a evolution of Document Management concept, that incoporates several new concept such as web content management, search, collaboration, records management, digital asset management, workflow management, capture and scanning.